Job purpose
The position is responsible for the accounts payable function in the Finance department.
Main interactions
internally
– All departments.
externally
External suppliers.
Group purchasing team.
– auditors.
Basic Responsibilities
Ensures accurate coding and posting of invoices in the accounting system.
Ensures that relevant and accurate documents such as Purchase Requisition/Purchase Requisition, Expense Authority, Ceremony Order and Contracts are attached to invoices.
Ensures proper approval by concerned department/section heads on invoices without relevant supporting documents.
Ensures that all payment requests are approved by the relevant authority i.e. Head of concerned departments, Director of Finance and Business Support and/or General Manager.
Ensures that all laser/manual examinations are deployed in the system.
Ensure that electronic payments are made in accordance with approved policies and procedures.
Ensures correctness of overlapping journal entries from Cost Control / Receiving Office.
Ensures that all expenses for the month are posted and necessary dues are made.
– Ensures accounts payable aging accounts with the general ledger on a monthly basis.
– Update creditors settlement to ensure our records conform to the creditor statement.
Ensures adherence to all hotel regulations and internal controls related to the accounts payable department.
Monitors expectations versus actual to ensure departments deliver invoices and receivables if services are provided.
– Senior Account Assistant work reviews (Accounts Payable) to ensure accuracy.
Ensures that operating procedures comply with PCI-DSS compliance.
Focuses on the experience of colleagues/guests
Attends colleagues inquiries promptly.
Consistently provide professional, friendly and engaging service.
Coordinates with various departments to ensure the submission of appropriate documents.
Uses the Heartist® approach – makes guests and colleagues feel welcome, warm at heart, amazed, and belong.
Works as part of the finance team
Ensures high quality work is produced at all times.
– Adhere to all set schedule.
– Builds strong relationship with team members.
Builds a cohesive work environment and together achieves a set of financial goals.
Be aware of and play an active role in maintaining strict adherence to PCI-DSS compliance.
Participation in broader functional relationships
Maintains a collaborative working relationship with all colleagues.
Participates in training activities to improve knowledge and skills.
Follows the directions in the Fellows handbook.
Understands emergency procedures and health and safety requirements.
– Ensures that standards of service and individual performance are aligned with Accor’s values - guest passion, trust, sustainable performance, spirit of openness, innovation and respect.
Contributes to corporate social responsibility efforts by supporting the Planet 21 programme.
Main complexity/critical issues in the job
The ability to justify any difference between the actual expenses incurred versus the accrual.
Accuracy of reporting.
– Ability to meet tight deadlines.
Ensure compliance in accordance with policy and procedures to achieve the overall objectives of the position.
Knowledge and experience
– Diploma or equivalent holder in hospitality or a related field.
– Work experience of not less than two years in the same capacity.
Strong working knowledge of Microsoft Outlook and Microsoft Office.
Experience with accounting systems (eg SUN system).
Competencies
Good interpersonal skills with the ability to communicate with all levels of colleagues and external suppliers.
– Good presentation and influencing skills.
Ability to work cohesively with colleagues as part of a team.
– Personalized view, clean/tidy.
Flexible and able to embrace changes and respond to them effectively.
Ability to work with minimal supervision and have good initiative in a dynamic environment.
– sense of urgency.
A caring employer that provides respect, training and career development to our employees. Attractive employer offering over 100 careers across five continents.
We are much more than just a global leader. We are 250,000 hoteliers and have the same passion for welcoming. We take care of millions of guests at our 4,300 addresses and on our digital platforms. As operator, franchisor (Hotel Services), owner and investor (HotelInvest), we invest all our energies in making ‘Feeling Welcome’ resonate as the best hotel promise.
From luxury to economy and in every corner of the world, more than 20 AccorHotels brands meet all the needs of business and leisure travelers looking for comfort, attention and quality service.