Our client is looking for a versatile and highly organized Personal Assistant to perform personal administrative duties for his General Manager. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be asked to make travel arrangements and assist with other duties when needed.
To ensure success as a Personal Assistant, you must demonstrate excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to managers’ needs and work independently to provide customized administrative support.
Personal Assistant Responsibilities:
• Reporting to senior management and performing secretarial and administrative tasks.
• Write, coordinate and edit reports, documents and presentations.
• Data entry and maintenance of databases and record keeping.
• Liaise with internal departments, answer calls and make travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Schedule appointments, maintain a calendar of events, and send reminders.
• Copy, scan and fax documents, as well as take notes.
• Equip facilities for scheduled events and arrange refreshments, if required.
• Ordering office supplies and alternatives, as well as postal administration and courier services.
• Observe the best practices and work etiquette.
• Living in Qatar with No Objection Certificate / Family Visa
• High school diploma or GED.
• Certificate in secretarial work, office management or related training.
• 1-2 years of experience as a personal assistant is required.
• Extensive experience in creating documents and spreadsheets, using office programs such as MS Word, Excel and PowerPoint.
• Advanced writing, note-taking, record keeping and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and oral communication skills.
• Exceptional interpersonal skills.
We are a multidisciplinary HR Consulting firm based in Qatar, with channel partners from all over the world.
MAYKS HR Consulting has the expertise to enable you to obtain a high return on the most valuable investment for your company. Our headhunting operations are state of the art, using the best technology to perform all headhunting tasks. Our 13 years of experience in Qatar in evaluating and selecting instruments gives us the ability to serve our clients more effectively and efficiently than anyone else in the industry, and we consistently provide high quality candidates from the local and international markets. MAYKS is all about being proactive and responsive, which gives us the flexibility to meet your needs and ensure your success. Our experts will work with you in the headhunting process to ensure your projects are never delayed.