The HR Manager is responsible for managing and handling the full range of HR activities while achieving the company’s overall strategic and financial goals.
responsibilities
Responsibilities and duties:
Recruit:
• Develop a strategy for recruitment requirements, competencies and skills to acquire the right talent in coordination with department heads to achieve business objectives
• Design a selection matrix to select the optimal recruitment channel and cost-effective recruitment sources
• Build a good seller relationship with local and international recruitment agencies
• Experience in recruiting digital media (Linkedin.com, Fact.com, bayt.com, gulftalent.com, naukrigulf.com, Facebook, Instagram, etc.)
• Continuous review and cost reduction of recruitment expenses without sacrificing quality standards
• Posting jobs, screening, shortlisting, interviewing for required jobs in the organization and ensuring
All positions are filled within the stipulated period
• Submit letters, to employees (medical, biometric, employment contract and RP operations) QVC and non-QVC in coordination with the PRO
• Monitor labor legislation and implement required changes to keep the process compliant
• Manpower planning in coordination with department heads.
Compensation and Benefits / Payroll Administration:
• Job analysis (development of job descriptions and specifications) in coordination with line managers
• Design, implement and monitor compensation and benefits in line with company and market policy (grading structure)
• Annual salary surveys (via – market research, benchmark)
• Review, Verify and Approval (WPS) monthly payroll and other supporting reports
• Management of staff medical insurance (negotiation of rates and benefits (quotations), new enrollment, deletion, modifications, claims, etc.) including market comparison.
Policy and Procedure:
• Develop HR policy and procedures for best practices
• Review existing policies as required
• Educate executives/employees about company policies and procedures to ensure maximum compliance
HR Budget:
• Prepare and review the new budget (direct and indirect costs, other benefits, manpower planning, business travel, operational costs, etc.;)
• Presentation of the budget (including assigned reports) to senior management (annual and quarterly)
Performance Management:
• Initiating/supporting the annual performance cycle by advising line managers
• Playing a vital role in preparing KPIs and evaluation meetings
• Ensure that performance management policy and procedures are followed during evaluations
• Collect evaluation documents and prepare a consolidated report to inform management of HR recommendation (increases, bonuses, promotion, termination, etc.)
training and development:
• Design (internal/external) and implement the training plan for the current/new employee in coordination with department heads (training need analysis)
• Monitoring and evaluating the effectiveness of training (via – feedback surveys and evaluation reports)
• Succession planning by identifying the right talent and gaps in departments
HR Audit:
• Routine HR audit (eg – attendance of staff, overtime, HSE on site and showrooms to ensure compliance with the policy)
• Preparing quarterly and annual audit plans and reports for senior management
Employee Relations:
• Point of contact for all inquiries and demands related to employees to bridge the gap between employer and employee
• New employee in the process of boarding the plane (induction program)
• Employee Handbook and Welcome Group Management for New Employees (Realistic Job Preview)
• Employee welfare, incentive programs, grievances, and conflict management
• Monitor late attendance, gross violations and take disciplinary action in accordance with Qatar Labor Law and company policy in a strictly confidential manner
• Annual surveys on employee engagement and satisfaction
HR Information System and Reports:
• Support and advise IT (ERP) to automate the HR process (eg leave, loan, school fees, medical reimbursement, etc.)
• Testing, checking and advising if there are any required modifications in the process flow
• Maintain updated all employee statements and provisions
• Preparing and submitting full monthly HR reports (recruitment, visas, overtime, employee turnover, grievances, vacations etc.) to senior management
Immigration / Residence:
• Manage PROs in relation to the employee (new/renewed – work/work visas, transfer visas, medicine, fingerprints, contracts, Qatar ID, cancellation, exit, etc.)
• Achieving the completion of the specified target date without any delays and penalties
• Managing the visa bank at the group level
• Management of company legal documents (new, renewals, cancellation, etc.)
• Representing the company in labor disputes in the ministries
• Access to (QVC, Hukoomi, Metrash, CEID, NAS, etc.)
Exit/class management:
• Manage the resignation / termination process
• Conduct exit interviews
• Collect written comments from employees to analyze and report on annual employee turnover
• Check exit checklist, visa cancellation and smooth completion of employee exit process (EOSB etc.)
Other duties:
• Staff Accommodation Management – Full Cycle (from entry to exit)
• Management of staff travel (visas, flight tickets, hotels, travel insurance, etc.) for new employees, servants, business trips, etc.,
• Responsible for monitoring and ensuring that all contracts and personnel files are updated and all changes are made with immediate effect. (both hard copy and hard copy)
• Monthly HR reports to management
• Responsible for ensuring that the company has the capacity to recruit the required workforce (including visa quota requirements, active licenses, employment agency contracts, etc.)
• Responsible for managing and negotiating health care packages, medical insurance and partnerships with any private/governmental body in relation to the matter.
salary:
17,000 to 20,000 QR per month, including fixed allowances.
• Certificate in Human Resource Management or related
• 5-10 years’ experience in a related field (preferably in the construction, oil and gas industry)
• Positive attitudes / motivation to achieve the result
• Good interpersonal, management and decision making skills
• Strong business acumen
• Strong understanding of Qatari labor law
ROTARY is one of the region’s leading oil and gas infrastructure services companies with extensive international experience providing integrated engineering design, procurement and construction (EPC) services to the oil and gas, petroleum, petrochemical and pharmaceutical industries.
Headquartered in Singapore, Rotary has built a strong presence in the Asia Pacific region and continues to make its mark as a global player. Founded in 1972, Rotary has built a solid reputation on its hallmarks of providing quality services, within budget, and safe and on-time delivery.
Today, Rotary boasts a total strength of over 6000 employees including a highly skilled, multi-skilled workforce that forms the mainstay of EPC’s core services.