Work summary
Responsible for the overall management and control of documents and data related to projects during the project life cycle phases.
Specific Job Competencies:
Technical knowledge of document control system
Plan, coordinate and evaluate both their own schedules and Document Controller schedules to meet project requirements through effective time management
– Strong communication skills, good understanding of English and good written grammar
– Adaptable to change
Initiative to undertake tasks with minimal supervision provided by Project Document Control Manager
– Analytical and problem solving skills
Encouraging teamwork to develop and maintain an effective team environment
Main mission and responsibility:
This role will
Provide training for new users and document controllers on the project
Ensures that documents are defined and comply with standard templates and formats
Perform quality and compliance checks on all documents prior to issuance.
– Reporting the progress of documents
Provide document control support to project team members in document retrieval
– Ability to work accurately and efficiently.
Assist the Project Document Control Manager in implementing and implementing document control procedures and business practices for use on all projects during the design and construction phases
– Coordinate and prioritize work requests to meet project and construction requirements
Recording and maintaining documents in electronic document management systems
Understand and maintain document management objectives according to the function of the job
Ensure that external engineering contractors follow standards, procedures, work instructions and specifications
Timely submission and distribution of reports and data to the Project Management Team as per the Project Distribution Matrix
Manage project files from project start to closure
Work closely with document management and control in other areas to ensure procedures, standards and work instructions are maintained and modified as appropriate
Additional responsibilities:
Administrative duties
Dispose of obsolete documents during project closure according to project requirements
– Performing audit processes and procedures that adhere to the principles of continuous improvement
Manage the transfer of information between the company, contractor, project and other company organizations to ensure appropriate database/log entries for tracking purposes
Note: All tasks and responsibilities documented above are intended to be a guide and should not be considered a definitive list. F+G reserves the right to change and add fees as necessary.
Required Experience:
At least 3 to 5 years of experience in related organizations in a similar role in document control and records management
Possess good knowledge in document control and management processes, standards and ISO standards.
– You must have knowledge in ACONEX.
– Mature, proactive, take the initiative and well organized
Systematic and able to work under pressure
Accurate and able to quickly follow up on tasks
– Able to work independently as well as within a team
Additional requirements:
Must be able to communicate confidently in both written and spoken English.
Proficient in MS Office applications (Excel, Words and PowerPoint)
Must have experience working with an Electronic Document Management System (EDMS)
– Experience with SharePoint is helpful
Arabic translation is useful but not necessary.
Middle East experience is essential
Rewards and benefits:
We offer an excellent package that includes:
Competitive salary
– Transportation allowance
Life and medical insurance coverage
– annual vacation
Life and medical insurance coverage
Company gratuity program
– Rewards system
– Employee Well-Being Program – Free 24 hour advice on financial, legal and family care professionals as well as access to personal health, fitness and nutrition advisors;
SNC-Lavalin Faithful + Gould is one of the world’s leading project and program management consulting firms, with more than 2,400 professionals working worldwide.
Our goal is to protect and maximize the interests of our clients at all stages of planning and delivery of projects, ensuring that they are delivered on time, and within budget. We pride ourselves on collaborating with customer teams and developing long-term relationships.
Major services include – project management, program management, project controls, commercial management, cost management, expert scheduling and construction planning.
Our industry is undergoing a digital transformation and we are investing in and pioneering digital methods to improve all aspects of our service. We have focused our digital transformation around platform modernization and product development and through standardization and automation, we achieve efficiencies that are passed directly to our customers who benefit from consistent quality of service as well as savings.
Active in the Middle East for over 20 years, we have offices in UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success depends on hiring – and then developing – brilliant people from a wide range of professional and cultural backgrounds. This diversity of talent is exactly what sets us apart.