• Managing appointments and notes for the managing director
• Assist MD manage production deadlines, workflow and office
• Receive and send accurate and timely messages from telephone callers, and answer inquiries where possible
• Collect and open all mail addressed to MD
• Take minutes for all meetings
• Drafting, writing and sending all correspondence of the General Manager
• Liaise with relevant individuals, external organizations, etc. to arrange meetings, prepare agendas and draft minutes
• Organizing all personal and business travel trips for the Managing Director and his family – Monitoring travel and accommodation days in each country
• Maintain a comprehensive file system
• Scheduling and recovering expenses and official claims of the Managing Director
• Arrange local transportation when necessary
• Conduct research, media relations and promotional work as required
• Manage all private home maintenance contracts and payments (invoices etc.)
Account Management (Quicken)
• Organizing conferences and events
• Provide some support with the office management and support team
• Perform any other duties at the request of the Managing Director
• At least five years plus PA experience supporting senior executives
• Excellent shorthand and writing skills – excellent computer knowledge, speed and accuracy necessary (MS Office, Excel, PowerPoint)
• Experience working within an international environment, ideally an international organization and/or a multinational private sector
• Experience in dealing with different time zones
• Reliable and always confidential
• Excellent organizational skills
• Excellent communication skills, both verbal and written
• Professional phone style
• Willingness to work in a multicultural environment
• Demonstrated ability to work under pressure and tight deadlines
• Confident and bright personality
• good presentation
With a true understanding of what our clients and candidates need to succeed, Green Gulf Careers believes that honest and open relationships at every level are paramount to our success and yours. We have a diverse pool of talent and make sure to match them with our equally diverse client base in order to achieve success on every level.
While partnering with organizations across the Gulf, whether it is an SME or a leading multinational, our team has extensive industry experience and a solid understanding of both economic trends and business cultural diversity in this region.
When dealing with us, you will be dealing with a dedicated consultant who has solid knowledge of your industry and sector and who will take the time to get to know you and your individual or company needs. We pride ourselves on our wise, transparent and service focused approach and to this end we will build a relationship based on mutual respect that really helps us to understand your requirements. Our industry experience adds special value to the hiring process, and while we recruit at all levels and disciplines, we provide the same exceptional levels of service if hiring a junior or corporate director level.