Office Administration – Shared Services Center – Executive Assistant – Associate – Amman, Jordan
service line
Internal company services
industry sector
do not apply
Specialization
IFS – Internal Corporate Services – Other
management level
Assistant
Job description and summary
• Provide administrative support and assistance to specific routine administrative work streams to internal customer groups within the company, on a virtual basis from a remote location.
Financial issues
Expenses and work schedules
• Coordinate and prepare monthly expense claims and submit bi-monthly schedules to line managers if required and special expenses and schedules as per due dates using the company system
Client
Travel Reservations
• Organizing travel and accommodation reservations for executives
• Maximizing cost-cutting opportunities through timely and appropriate travel options
• Liaise with the travel approvals team to follow up on approvals
• Organize visa and taxi bookings as required
• Meetings, conference calls and Webex
• Organizing and coordinating the logistics for internal and external meetings (Board room reservations and refreshments)
• Prepare and send call information to all interested parties
• Organize conference calls as needed and keep a log of calls for accounting purposes
CRM
• Develop good working relationships with line managers via phone, email, and internal communications process
Partner and Executive General Manager
• Develop an understanding of PwC’s standards and formats
• Prepare documents as and when required, i.e. presentations, proposals, and letters
• Ensure that all documents are submitted in a systematic manner
• Assist fellow EAs when required and work collaboratively with 3 of 4 team members
learning and growth
• To exercise confidentiality, good judgment and personal sensitivity in all aspects of the role
• Comply with PwC’s policies and procedures in all aspects of the role
• Building a strong network of working relationships both internally and externally
• Act as a key resource and liaise with other functional areas of the business, building cross-functional relationships as needed
education
• Bachelor degree
Comprehensive experience
• 3+ years experience in a management role
language
• Fluency in spoken and written English, and Arabic is an advantage
specific skills
• Experience with a professional services company preferred
Knowledge and skills
• Demonstrate strong organizational skills, work regularly on their own, highlight issues and suggest possible solutions
• Good verbal and written communication skills
• Good listening skills and ability to take instructions and directions from partners and managers located in a different location and work independently with minimal guidance
• To exercise confidentiality, good judgment and personal sensitivity in all aspects of the role at all times
• Good interpersonal skills
• Must have a professional phone style
• Demonstrated ability to work under pressure, on a virtual basis and with a partner/executive who travels frequently
• Demonstrated team player and dedication to providing a high level of service
• Must have a warm, friendly and professional demeanor
• Knowledge of administrative systems and processes
• Proficiency in Google including G Suite
PwC companies help organizations and individuals create the value they are looking for.
We are a network of companies in 158 countries with approximately 169,000 people committed to providing quality assurance, tax and advisory services. PwC is the brand under which the member companies of PricewaterhouseCoopers International Limited (PwCIL) operate and provide services. Together, these companies make up the global PwC network.
In the three main areas of business or service assurance lines, tax and consultancy, we work with our clients from start-ups to the world’s leading organizations to measure, protect and promote the things that matter most to them.
We help our people learn, discover, develop and make a real difference throughout their working lives. We have great ambitions for growth.
The Middle East region of PwC is part of what we call the central bloc and includes the United Kingdom, Europe, Africa as well as the Middle East. The region consists of 12 markets – the United Arab Emirates, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Jordan, Lebanon, Egypt, Libya, Iraq and Palestine.
Established in the region over 40 years ago, PwC already employs over 4,500 people and is well on its way to becoming the number one professional services company in the Middle East.