Document and Report Management Specialist (Qatar World Sports Event 2022 – Accommodation Services)
World Sporting Event in Qatar – Accommodation Services
Document and Report Management Specialist (fixed-term contract until January 2023)
What’s in it for you?
Take the great opportunity to expand your horizon beyond the communal hotel environment and play your part in providing high quality hospitality services built into one of the world’s most prestigious sporting events. Take advantage of this exceptional experience by developing your skills, know-how and future job.
Job scope
The position is responsible for supporting ongoing procurement and logistics projects for the Qatar 2022 World Sporting Event. The Document Management and Reporting Specialist will work closely with team members and the key client, to ensure that all project requirements, deadlines and timelines are on track. Responsibilities include analyzing data, delivering outputs, documenting status reports, developing effective communication plans as well as implementing them correctly.
Summary of responsibilities
Coordinate with internal stakeholders to ensure that all parties are on track with project requirements, deadlines and timelines.
Coordinate with external stakeholders (main client) to ensure that documents that need formal client response are dispatched and responded to in a timely manner.
While collecting data from internal stakeholders, he/she must make his/her own assessment to understand whether the proposed recommendation (for client endorsement) includes relevant analysis and is backed by detailed research and thorough formal communication. Challenge internal stakeholders with inquiries that are expected to be investigated by the client.
Thorough understanding of budgeting.
Maintain department budget to assess actual/projected expenditure against budgeted amount and raise alarm for red flags (if any).
Work closely with the team, the project finance department, and the lead client.
Facilitate change requests to ensure all parties are informed of the impacts on schedule and budget.
qualifications
– At least 3 years of experience in a similar position
Excellent communication skills (mostly written) and must be excellent in data and numbers analytics
Data Analytics or Project Management Professional (PMP) certification is a big advantage
The requirement that the submitted data be taken and communicated clearly and concisely
– Excellent presentation, collaboration, oral and written skills
Proven experience in project management or data analytics background.
Strong understanding of project management methodologies.
Experience in budget management
Good relationships with stakeholders – internally and externally
Experience working on complex projects, finding solutions, and delivering business value
Used to work in a fast-paced environment, need critical problem solving and ability to work well under pressure
Commercial science.
– Proficient in Microsoft Excel and Word
Competencies
– Attention to detail and accuracy.
– Able to complete tasks in a timely manner.
– Ability to work well under pressure in a fast-paced environment
Excellent time management skills and ability to meet tight deadlines
– Proven ability to build and maintain good relationships with all stakeholders
High level of interpersonal skills with the ability to communicate with all levels of employees
– High level of competence, accuracy, integrity and attention to detail
Responsible, adaptable, accountable and able to complete tasks in a timely manner
– High standards of customer service
Strong work ethic, forward thinking and driven
Practical approach is key and starting mentality
Demonstrates organizational skills and keen attention to detail
– Proven teamwork skills and the ability to work effectively and contribute to a team
– Ability to work independently and with good initiative in a dynamic environment
Our commitment to diversity and inclusion:
We are a comprehensive company and our ambition is to attract, hire and promote diverse talent.
Why work for Accor?
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