Job purpose
The position is responsible for the monthly processing of all fellow salaries and wages including benefits.
Administrative hierarchy
Main Interactions
internally
Talent and culture team.
– Finance team.
– All colleagues.
externally
Third party sellers.
Government agencies.
– Banks.
– auditors.
Basic Responsibilities
Monthly salary transfer processing
Calculates and finalizes the payroll with printing the necessary reports to obtain the appropriate approvals to be submitted to the bank for processing.
Ensures a high level of confidentiality when dealing with all payroll matters.
Collects and verifies basic payroll information from original sources such as appointment letters, E-Overtime/E-Timesheet reports, payroll exemptions and deductions form.
– Petty cash reimbursements and expense report related to fellow benefits.
– Makes the necessary deductions from the salary of colleagues before the day of payment.
Takes note of the resignee and ensures the correct process to avoid overpayment on the last salary payment.
Examine and calculate the benefits of all colleagues and ensure proper backups are provided.
Works closely with the talent and culture team on matters relating to colleagues’ salary, vacation, allowances, and discounts.
Responsible for providing the Central Provident Fund in an accurate and timely manner.
Examining, verifying and processing casual labor payments in electronic casual labor every two weeks.
Submit all claims for paid government leave and reserve compensation and increase any available credits to reduce the total cost of salaries.
IR21 files for all foreign colleagues resigning for tax clearance purpose.
Reconciles vacation and accrued bonuses on a monthly basis.
Ensures adherence to all hotel regulations and internal controls related to the payroll department.
Works on any payroll related projects and ensures successful implementation.
Focuses on the experience of colleagues
– Meets colleagues’ needs promptly.
Consistently provide professional, friendly and engaging service.
Maintains individual employee earnings record.
Coordinates with different departments to ensure proper documents are submitted.
Coordinates with the talent and culture team to process and pay resigning colleagues in a timely manner.
IR8A Report for all employees is generated annually and submitted for mandatory income tax filing.
Uses the Heart Approach – Makes colleagues feel welcome, feel warm-hearted, feel amazing, and belong.
Works as part of the finance team
Ensures high quality work is produced at all times.
– Adhere to all set schedule.
Builds strong relationship with team members.
Builds a cohesive work environment and together achieves a set of financial goals.
Be aware of and take an active role in maintaining strict adherence to PCI-DSS compliance.
Participation in broader functional relationships
Maintains a collaborative working relationship with all colleagues.
Participates in training activities to improve knowledge and skills.
Follows the directions in the Fellows handbook.
Understands emergency procedures and health and safety requirements.
– Ensures that standards of service and individual performance are aligned with Accor’s values - guest passion, trust, sustainable performance, spirit of conquest, innovation and respect.
Contributes to corporate social responsibility efforts by supporting the Planet 21 programme.
Main complexity/critical issues in the job
Accuracy of reporting.
– Ability to meet tight deadlines.
Ensure compliance in accordance with the policy and procedures to achieve the overall objectives of the position.
Knowledge and experience
Possess a diploma or equivalent in hospitality or a related field.
Previous office management or payroll knowledge is required.
– At least two years experience in the same capacity.
Competencies
– Excellent communication and organizational skills.
Highly responsible, transparent, loyal and reliable.
– Communication skills in spoken/written English.
Ability to work cohesively with colleagues as part of a team.
– Personalized view, clean/tidy.
– Ability to maintain confidentiality.
Flexible and able to embrace changes and respond to them effectively.
– sense of urgency.
A caring employer that provides respect, training and career development to our employees. Attractive employer offering over 100 careers across five continents.
We are much more than just a global leader. We are 250,000 hoteliers and have the same passion for welcoming. We take care of millions of guests at our 4,300 addresses and on our digital platforms. As operator, franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energies in making “Feel Welcome” resonate as the best hotel promise.
From luxury to economy and in every corner of the world, more than 20 AccorHotels brands meet all the needs of business and leisure travelers looking for comfort, attention and quality service.