Internal company services
IFS – Internal Corporate Services – Other
Job description and summary
A career in administration and secretarial services, within internal company services, will give you the opportunity to provide administrative support to PwC employees. You will focus on using business software applications to prepare reports, receive and direct incoming calls or emails to appropriate parties, arrange business trips, track expenses, and coordinate meeting arrangements.
Ensures the smooth running of the office, by coordinating administrative support across the office and ensuring the office is supported in an efficient and effective manner
Responsible for purchasing office supplies
– Supervising office administrators, drivers and reception
– Adhere to the budget allocated to the office services function
– Propose appropriate cost-saving solutions
Work with procurement in relation to office needs (supplies and consumables)
Preparing purchase orders for all office management requirements
– In line with procurement guidelines, provide office service supplies
Coordinate local events, office events with close contact with the office manager
Coordination of printing and binding requests
Facilitate the recruitment process for new staff by coordinating incentives and other matters with HR, notify HC, IT and receptionist of new hires/departures, provide/remove security clearances and office access as required
Handles and reports on emerging special issues
Acts as an interface between administrative staff and management
– Manage external archives if needed
– Seating, storage and parking management
– Supervising the couriers and the post room
– Managing office administrator appointment and disputes
– Adhere to the policies and procedures established by management
– Coordinating drivers’ schedules, reviewing schedules and managing vacations
Coordinate office manager schedules, review schedules, and manage leave
Coordinate reception staff schedules, review schedules, and manage vacations
– Manage maintenance and repairs
– Management of cleaners and other external services
Liaise with the office owner’s Fire Safety Officer and Business Resilience Coordinator
– Petty cash management for local offices
Learning and growth:
Closely monitor the daily operation of junior staff to ensure that office operations support is well maintained and provided fairly to all office users
Standardize and improve the efficiency of internal office management processes
Assist the office manager in the recruitment and deployment of junior administrative staff (receptionist, office assistants, drivers, etc. as per local needs)
Training of new office management team members
Direct reports performance management
Act as a primary resource and liaise with other functional areas of the business, building cross-functional relationships as needed
At PwC Middle East, we set an ambitious goal and strive to live it every day: solving important problems and building trust in the community.
We are a community of analysts who come together in unexpected ways to build trust and create sustainable results. We solve important problems, and support each other as we grow, develop and build satisfying careers.
PricewaterhouseCoopers provides industry-focused services to public and private clients across assurance, audit, transaction, advisory, tax and legal services. We rely on our development legacy that brings together the collective expertise of more than 7,000 people in our region with offices in 12 countries to solve for tomorrow.
We strive to deliver consistently innovative work that builds trust and delivers sustainable results. We are proud of the strength that comes from all of our different backgrounds and experiences and value the uniqueness of everyone. We thrive on uncertainty, operate with integrity and benefit from the diverse perspectives of our teams.
If you are looking for a place that nurtures your ambition to make a difference, that matches your curiosity with continuous learning opportunities and reimagine ways of working to enable you to live a more balanced life, then you are the PwCer of the future.