Job purpose
The position is responsible for the administrative support of the engineering department. It also includes the administration of contracts that are run within the hotel and the collection of expenses for utilities, namely electricity, water and gas, which are incurred within the hotel.
Administrative hierarchy
Main Interactions
internally
– All colleagues in the hotel.
externally
– Local government agencies.
– Contractors for engineering services concerned.
Vendors of relevant equipment suppliers.
Basic Responsibilities
Hotel Facilities Management
Prepares utility bills schedules for various tenants.
Compilation of monthly utility consumption reports.
Preparing utility bills for telecom companies.
Contract Management
– Collects monthly bills from relevant contractors.
Prepares the accrual schedule for various contract services.
Prepares documents for contract renewal.
Department expense management
Scheduling monthly forecasts for engineering expenses.
Preparing monthly invoices from the relevant engineering suppliers.
– Preparing the accrual schedule for the various suppliers.
Preparing the final monthly financial reports.
Scheduling documents for annual CAPEX submission.
Scheduling documents for annual OPEX submission.
Department management
Scheduling attendance records for engineering colleagues.
– Organizes monthly department meetings.
Preparing the department’s monthly meeting minutes.
– Stationery purchases and stationery stocks.
Other responsibilities
Coordinates related activities with other departments.
Coordinates the work activities of the team leaders in the department.
Receives phone calls and messages.
Participation in broader functional procedures/relationships
Supports Accor’s values of guest passion, sustainable performance, open-mindedness, innovation, trust and respect, in carrying out all duties and responsibilities.
Participates in and supports sustainability in corporate initiatives and programs such as Planet 21 – Corporate Social Responsibility, Diversity and Inclusion, Women at Accor Generation, etc.
Performs any other duties and responsibilities that may be assigned.
Main complexity/critical issues in the job
– States facing complexity or critical issues that need to be dealt with in this job.
Clear understanding of the engineering process.
– Financial knowledge related to the operation.
– Dealing with difficult situations and people.
Knowledge and experience
Diploma in Administrative Management and Diploma in Financial Accounting.
Report writing skills.
At least 5 years of experience in the hotel industry.
Competencies
– Good interpersonal skills.
Planning for the future.
Awesome continuation.
Ability to communicate at all levels.
Good working knowledge of Microsoft Office and Microsoft PowerPoint.
Service oriented professionalism.
A strong team player.
Multicultural awareness.
Flexibility in managing changes.
A sense of urgency and the ability to set priorities.
A caring employer that provides respect, training and career development to our employees. Attractive employer offering over 100 careers across five continents.
We are much more than just a global leader. We are 250,000 hoteliers and have the same passion for welcoming. We take care of millions of guests at our 4,300 addresses and on our digital platforms. As operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energies in making “Feel Welcome” resonate as the best hotel promise.
From luxury to economy and in every corner of the world, more than 20 AccorHotels brands meet all the needs of business and leisure travelers looking for comfort, attention and quality service.